The 2018 TEDxYouth@Tokyo team consists of 29 students from 10 different schools in the Tokyo metropolitan area and surrounding land. There are 5 different teams that work on various parts of the event and two leadership teams to guide our final event into existence. Here's a short description of each our teams working on the event.
Tech & Design
The design team's job is to visually communicate this year's theme to the audience. We design the posters, hoodies, logos, and most importantly the venue where TEDxYouth@Tokyo will take place. On the day of the event, we are in charge of the reception to check in all visitors and answer any questions they may have.
The speaker team is in charge of finding and preparing the speakers and performers for the event. We use a variety of platforms to get in touch with inspiring people from all over the Tokyo area and work one on one with those that are selected.
The public relations team is behind the announcements on all social media platforms and works with anyone who is interested in the event. They work closely with all other teams on getting out any updates and the organization for the event.
The sponsorship team is in charge of managing all financial and in-kind sponsorships. We find potential companies that may sponsor us, and directly negotiate with them. The aid we receive from companies will be used as managing expenses for the TEDxYouth@Tokyo event held in November.
Our job as a workshop team is to first search for people who will be suitable to conduct a workshop for the TEDxYouth@Tokyo event, and then move onto contacting them to see whether they will be willing to do it for us or not. It is a hard process in coming to an agreement since many of them can be busy and we face difficulties trying to persuade them to do it for no profit. Once we have agreed upon the workshops, we each go on contacting one of the workshop hosts and continue with further meetings. We individually hold meetings or constantly keep in touch with the hosts until the day of the event so things like venues, equipment, and the content of the workshop is ready for the day.